The "Irreplaceable" Inspection Checklist to Avoid Mistakes Before Leasing a Ready-Built Factory in Vietnam

When choosing a ready-built factory in Northern Vietnam, the leasing process goes beyond signing contracts and calculating rent. To ensure smooth operations and compliance, tenants should follow a structured inspection checklist. This guide highlights the critical factors every manufacturer or logistics operator should evaluate before committing to a lease. By paying attention to the following points, businesses can safeguard investments, avoid delays, and ensure their facility supports long-term operational efficiency.

Checklist #1: Structural Integrity & Building Quality Checklist

Before signing a lease, carefully examine the building’s structural integrity. Many tenants focus solely on cost per square meter, but building quality directly impacts safety and performance.

• Foundation and flooring: Check load-bearing capacity to confirm it matches your machinery and storage needs. Heavy manufacturing equipment or high-rack storage systems require stronger foundations and reinforced flooring.
• Roof and insulation: Inspect for leaks, heat resistance, and proper ventilation. Poor insulation can increase energy costs, while leaks can damage raw materials or finished products.
• Clear height: Ensure the warehouse offers enough vertical clearance for racking systems, production lines, or mezzanine expansions. Global tenants often look for at least 9–12 meters of clear height to maximize efficiency.

Checklist #2: Compliance with Zoning and Regulations

Vietnam’s industrial parks are governed by strict zoning laws. A tenant must ensure their intended operations fit within local regulations.

• Confirm the property’s zoning classification aligns with your business activities (e.g., electronics assembly, light manufacturing, or logistics).
• Verify that the landlord holds all required permits from local authorities.
• Review fire safety certifications, environmental compliance, and occupational health permits. Missing approvals can lead to delays in production start-up or even fines.

Checklist #3: Utility Infrastructure

Reliable utilities are the backbone of any operation.

• Power supply: Assess both capacity and stability. Some factories require high-voltage connections, and backup generators are essential to avoid costly downtime.
• Water supply and drainage: Confirm consistent water flow and adequate drainage systems. Industries such as food processing or electronics often need specialized water treatment.
• Telecommunications: A stable internet connection supports everything from smart energy systems to warehouse management software. Check fiber-optic availability and backup connectivity options.

Checklist #4: Safety and Security Systems

A modern ready-built factory must prioritize worker and asset safety.

• Fire suppression equipment (sprinklers, alarms, extinguishers) must be in place and tested regularly.
• Security infrastructure should include CCTV coverage, access control points, and on-site guards.
• Worker safety features such as emergency exits, clear signage, evacuation routes, and medical stations should be easily accessible.

Checklist #5: Environmental and Sustainability Standards

Sustainability is becoming a global requirement, not just a nice-to-have.

• Confirm compliance with local environmental regulations, including waste disposal and emissions standards.
• For ESG-driven companies, check whether the facility is LEED-certified or designed with energy-efficient systems such as LED lighting and solar panels.
• Review waste management systems, wastewater treatment, and recycling initiatives to ensure alignment with your corporate sustainability commitments.

Checklist #6: Accessibility and Logistics

Location directly influences transportation costs and supply chain efficiency.

• Evaluate proximity to major highways, seaports, and airports in Hải Phòng, Bắc Ninh, and Quảng Ninh.
• Inspect truck access, turning radii, and the number of loading docks.
• Consider workforce accessibility. Is there nearby public transport or affordable housing for employees? Worker retention often depends on these factors.

Checklist #7: Lease Terms and Hidden Costs

A favorable lease goes beyond rental rates.

• Review maintenance responsibilities, including CAM (Common Area Maintenance) fees.
• Clarify who covers repairs for HVAC, roofing, or electrical systems.
• Double-check for additional taxes, service charges, or utility surcharges. Tenants often underestimate these hidden costs, which can affect long-term budgeting.

Checklist #8: Customization and Expansion Potential

As industries evolve, flexibility becomes a key competitive advantage.

• Inspect whether modifications (partitioning, mezzanines, or heavy equipment installation) are allowed.
• Confirm opportunities for future expansion within the industrial park.
• Ensure contractual clarity on renovation allowances and landlord approvals. Expansion flexibility ensures your factory can scale as your business grows.

Checklist #9: Reputation of the Developer or Landlord

Beyond the building itself, the reliability of the developer or landlord is critical.

• Research the landlord’s track record for timely delivery and facility maintenance.
• Speak with existing tenants in the industrial park for firsthand feedback.
• Research and create a checklist of developers with proven experience in delivering high-quality, internationally compliant facilities, which reduces the risks of disputes or operational setbacks.

In Summary

An inspection checklist helps businesses go beyond surface-level leasing decisions. By thoroughly evaluating compliance, infrastructure, and long-term flexibility, tenants can avoid unexpected costs and operational disruptions. In Northern Vietnam’s competitive industrial market, being prepared with the right inspection framework ensures your factory supports growth and efficiency from day one.

Core5 Vietnam develops high-quality, LEED-certified, ready-built factories in prime Northern Vietnam industrial zones. Contact our team to learn more about leasing opportunities tailored to your business needs.